How to get management buy-in for your supplier portal project.

February 01, 2019

Your supply chain strategy plays an essential role in the success of your business, helping you to achieve your overall goals. Once you’ve identified that adopting a supplier portal is the way forward to streamline supplier management and make it more efficient (read our ebook for more on that), it’s time to think about how to get management buy-in for your supplier portal project.Much of your product costs may be tied up with the supply chain, so in seeking to win su pport for a supplier portal such as Omnia, it’s essential to focus on the cost savings to make a strong case. These fall into several key areas:

Supplier price and cost analysis

Suppliers who can perform in the following areas will add the most value to your business:

  • Delivery: can they support just-in-time inventory and deliver in the way you need them to? Too much inventory can tie up capital.
  • Flexibility: can they react to last-minute changes?
  • Quality and reliability: can they consistently meet your requirements, every delivery, with no delays caused by substandard materials?
  • Pricing: do they work to the principle of fair price, providing you with cost reductions while maintaining a fair profit for themselves?

When you get it right, this symbiotic relationship, should deliver cost savings – but it can’t work to an optimal level without structured supplier evaluation as well as qualitative feedback. An Omnia supplier portal will allow you to expose KPIs to suppliers and measure performance quickly and easily.


Better inventory management

Nobody wants to hear that you have either supply bottlenecks and/or inventory shortages. That means you have to be able to achieve excellent forecast accuracy. Reliance on SAP to extract the right information involves navigating complex formats that require a certain level of competence in using SAP systems.


A supplier portal like Omnia, which is uniquely delivered in SAP, takes the mystery out of demand forecasting requires no special training and allows forecasts to be shared with suppliers in real time. In fact, all users can see the information that’s pertinent to them, any time they need to. The accessibility of ‘one single truth’ via the portal removes the chance of crossed wires, and also keeps all the relevant communications in the same place.


Reduced human resource

An Omnia portal is intuitive to use for both suppliers and internal teams – there’s no need for expensive training to be up and running as soon as the portal’s live. With responsibility for supplier data entry passed to the suppliers themselves, you instantly remove a time-consuming task and reduce the chance of inputting errors. This frees your team up for more complex tasks requiring critical thinking, as well as improving the accuracy of your master data.


As Omnia runs natively within your SAP system, you automatically remove the chance of duplicate data entry, too, which instantly improves the quality of your data and removes the need for manual de-duping.


Reduced corporate risk

Any damage to your company’s reputation can have a direct impact on your bottom line. While you rightly expect your suppliers to comply with legislation relating to ethical trading, how confident can you be that all of your suppliers are fully compliant with both legal regulations and your own CSR policies? Could you demonstrate their compliance if required? You can read more about ethical trading here.


An Omnia supplier portal acts as a repository for all the necessary certification and policy documentation you might need from your suppliers to demonstrate due diligence. The responsibility is with the supplier to upload the relevant documentation, removing the risk of accidental omission by your company, and the portal will flag any expiry dates to encourage timely renewal. While this might seem like a fringe benefit compared to more direct cost savings, it will reassure your board and corporate lawyers that the supply chain is ethically underpinned.


It’s worth mentioning that using a supplier portal to replace multiple systems and spreadsheets will also make it easier to show compliance with GDPR requirements for the safe storage of data. 

Gary Gordon
Gary Gordon

Omnia Business Development Manager